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Setting up reminders/ automatic emails

Last post 06-24-2013 9:01 AM by Method_Samuel. 1 replies.
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  • 06-23-2013 12:32 PM

    Setting up reminders/ automatic emails

    I would like to know if its possible to have Method CRM automatically email out a series of reminder emails to customers that are overdue on invoices?  For instance, on the day any particular invoice is 5 days past due, an email is triggered, with a particular message, and sent to the billing contact on file.  And then to have this same action repeated, with a different message on the day the invoice is 30 days past due, 60 days past due, etc.  If this is possible, how would i go about achieving it?

    Also, on this same issue, is it possible to have reminder emails/activity sent to the credit manager of my company on certain days (invoice is 20 days past due, 40 days, etc) so that they know when to call a particular customer. 

    I know all of this can be done manually by pulling reports of past due invoices and sending emails, but i'm hoping i can set up some templates and actions and have this done automatically in the background.   Please advise.  

  • 06-24-2013 9:01 AM In reply to

    Re: Setting up reminders/ automatic emails

    Answer

    Hi David,

    The functionality to automatically email customers with overdue invoices is not a part of the current version of Method. However, you or your credit manager can you use the List Builder feature to easily generate a list of invoices based on due date range, and then send an email template with the appropriate information.

    1) Go to Campaigns -> List Builder

    2) Under the Step 1: Fill your list tab, you can select a due date range for invoices. Method will then create a list of customers with invoices in the specifed range

    3) Go through each step. Step 3 will allow you to create an Activity for those customers, and Step 4 will allow you to send them an email. *Note: Don't forget to check Add Activity? and Send email using template?

    4) Process the list (create activites / send emails) by clicking Process List on Step 5.

    Although this is not automatic, list builder will allow you to easily locate and contact customers with overdue invoices.


    Sam


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